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Interior Hallways Work & Inspections

Dear Residents,

Please be advised that Keller Engineering along with Multi-Maintenance contractors will be on site performing work with respect to the generator fuel line inspections on:

Wednesday May 3, 2017 between 8:00 a.m. & 5:00 p.m.

The engineer and contractor will be cutting openings in the hallway drywall areas near the 04 units to locate sections of the fuel piping lines that run from the basement level up to the penthouse level. The purpose of this work is to view the areas of the piping in which there are connections to determine if these are welded as per TSSA requirements.

The work will involve the removal of sections of drywall on various hallway floors, once inspections have been completed arrangements will be made to repair these openings.

We greatly appreciate your patience during this planned maintenance, should you have any questions please feel free to contact the property manager.
   

Annual Fire Safety Inspection

Please be advised that Eclipse Enterprises Fire Protection and the Property Manager will be conducting the Annual Fire Safety Inspections on Wednesday January 11th, 2017.

The testing of the alarm systems will commence at 8:30 a.m. and continue throughout the day until 5:00 p.m. Please note that during this time, alarms will be ringing intermittently throughout the building.

Access will be required into ALL units to test and or replace each smoke detector/heat sensor during the scheduled time:

Between 12:00 p.m. – 5:00 p.m.

If you cannot be home during this day we ask that you please provide a key to a trusted neighbour or the property manager for access if your unit lock has been changed and is no longer mastered to the buildings’ emergency access key.

The property manager will be on site during these inspections and will access units which have been mastered to the emergency building key. The fire inspection technicians will be escorted into each unit by the property manager.

Access is mandatory into each unit to perform testing in order to comply with Ontario Fire Code.

We apologize for any inconvenience that this may cause and thank you for your cooperation.
   

Message from the Board - Fall 2016

A special WELCOME to all new tenants and owners of Somerset Gardens.

Volunteers Wanted - Would you be interested in organizing or helping with the organization of social events for the tenants and non-resident owners. This would involve planning and coordinating social events for the Somerset Gardens community. The cost of food, drinks and other justifiable items would be covered by the bottle fund. If interested, please contact This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Security - This is a high priority item for any condo. Our condo is equipped with thirteen security video cameras to monitor the lobby, the entry to the elevators, the rooftop, the bike room, the passage between the door next to the bike room to the front east-side door, the parking area and the garage. The lighting for all of these areas is very good. On top of this, you can provide key information which might not be captured on tape. If you witness any threat, vandalism, destructive or criminal activity in progress, please contact 911. If the event is not in progress, call 613-236-1222 x7300 or report online at http://www.ottawapolice.ca

Water Issues - In August, we had a toilet malfunction which flooded one unit and the four units beneath it. This is a reminder that if your toilet does not seem to function normally, you must call a plumber to avoid this type of situation. If not, your insurance will have to cover the repairs to all the damaged units and common areas. Also remember to shut off the water supply to your unit when leaving for more than 24 hours.

Lobby - The waste disposal containers near the mailboxes in the lobby have been removed temporarily because a resident had the brilliant idea to discard their dog’s poop in the container. The result: nauseating strong smell in the lobby which became the unenviable task of our cleaner to dispose in a proper manner. Please note that the purpose of these containers is for the recycling of junk mail only. Because of this incident we have removed the lobby trash can and residents are responsible for disposing of their junk mail or newspapers properly in the exterior recycle bin.

Fire Safety Plan - The emergency procedures are outlined in the fire safety plan and posted on the Somerset Gardens website. In general, you should leave the fire area immediately and close doors, sound the alarm, call 911, leave the building via the nearest/safest staircase and proceed to the marshalling area, the parking lot of the Army Mess directly opposite SG. The Fire Safety plan contains information on residents requiring assistance in evacuating – make sure you have notified the property manager if you need such assistance.

Heat & Smoke Detectors - A reminder to all residents that they have both a heat and a smoke detector in each unit and they should never be tampered with, as this can set off a false alarm call to the main fire panel and the Fire Dept. Please remember to change the batteries in your smoke detector annually and to contact the property management emergency line if you hear an alarm day or night. (613) 762-5704.

Christmas Trees - It is early to talk about Christmas but since we are talking about security in this message, it is worth noting that cut trees dry out, loose their needles and are fire hazards. For these reasons, they are not permitted inside the condo as per rules 4 and 12 of our Rules and Regulations.

Note that our website, www.somersetgardens.ca is a good source of information regarding living here and who to contact should you need help.
   

Message from Board - Summer '16

To the newcomers of Somerset Gardens, greetings and welcome.

 

Short Term Rentals Rule #34 – The notice issued to all owners April 7th concerning passing a rule with respect to short term rentals has taken effect on May 7th 2016. A confirmation notice of this new rule will be mailed to all owners shortly.

 

Ground Floor Library - Some of you may have noticed how tidy and organized the ground floor library is now. The Board of Directors would like to thank our two volunteers, Susan Ward & Suzanne Bisson for their hard work!

 

Smoke-Free Reminder – A reminder to residents that the exterior areas such as the rooftop patio, balconies and grounds of the building are smoke-free like the interior of the building.

 

Pets & Rooftop Patio BBQ - Please note that residents should not allow pets to relieve themselves on the rooftop patio or common areas; please walk your pets off of the property. The rooftop patio BBQ will soon have a new wire cleaning brush; please use this brush to clean the grill after each use. Thank you for your cooperation.

 

Filters – Have you checked your heat pump filter lately? If not please do so and contact the property manager to request a replacement filter. Keeping the filter clean helps ensure proper functioning of your heat pump, and avoids costly service calls.

 

Water conservation - We are always looking for ways to conserve water as well as to keep condo fees down. One source of water loss are toilets that run constantly because the flapper in the toilet tank is worn down, resulting in a continuous water loss. If that occurs, you should replace the flapper as soon as possible. A running toilet or leaking taps can cause significant water damage if left in a state of disrepair! For other ideas on water conservation go to: http://ottawa.ca/en/residents/water-and-environment/drinking-water-and-wells/water-conservation

 

Garbage/Recycling - To dispose of large items, contact the city by phoning 311. Explain that you want the item removed at the next special item pick-up date. You can then place the item at the curb the day before pick-up. The city has a useful website for info on garbage and recycling issues at http://ottawa.ca/en/residents/garbage-and-recycling

 

For maintenance issues, you would contact Liz Marples, the property manager, at This e-mail address is being protected from spambots. You need JavaScript enabled to view it A reminder to residents: for emergency repairs during business hours or after hours, please call the emergency line at 613-762-5704.

 

If you have comments or suggestions, you can use the link:

 

http://www.somersetgardens.ca/en/contact/request

 

Your Board members: Germain Dubois president, Peggy Lister treasurer, David Leszczynski secretary, Srinivas Jonnavittula director and Cassandra Olsthoorn director.

   

Notice of amendments to rules

On February 24th 2016, the Board, pursuant to section 58 of the Condominium Act 1998, passed a new Rule 34 with respect to short term rentals. As per the previous correspondence provided to owners on April 7th 2016, this notice is to confirm that the new Rule 34 has passed and has taken effect as of May 7th 2016.

 

Furthermore, it is normal practice for a penalty to be levied for non-compliance with the Rules and Regulations. The Rules and Regulations include an enforcement process.

 

This will serve as notice that, in accordance with sections 58(6) (c) and 58(7) of the Condominium Act 1998, that these rules have taken effect as of May 7, 2016. If you are currently renting your unit, please ensure your tenants receive a copy of the amended rules and regulations. Please also note that owners are responsible for providing the condominium corporation with copies of rental agreements (Form 5) as well as the tenant contact information whenever the unit is leased.

   

Dryer Vent & Duct Cleaning

On behalf of the Condominium Corporation, the property management is writing to all owners with an important reminder concerning the cleaning of the interior ducting and lint filters inside each unit.

Lint/Dryer Filters:

It is important to remind owners each year that the lint filter in the ceiling above your dryer unit requires regular cleaning. Keeping this filter clean is critical to the air quality in your unit, as it filters exhaust from the stove fan, the exhaust fan in the bathrooms as well as the dryer unit.

 

To access this filter it is necessary to push the ceiling tile above the dryer up and slide it forward, revealing a metal box with a small black or silver knob. Pull down on the knob and you will see a metal filter (most likely covered in lint). The filter should be removed, cleaned and replaced at least once per month or more often, depending on frequency of dryer use.

 

Below is a photo of the filter box located inside the ceiling, above your dryer unit with the cover & filter removed:

 

Dryer & Duct Care:

The hose connected to the back of the dryer and the interior of the dryer must be professionally cleaned every 2 to 3 years, depending on the frequency of dryer use. When this hose is clogged with lint, the moist dryer exhaust cannot pass through it to the filter above and on to the outdoors. This can be a fire hazard, create condensation and have an adverse effect on the quality of air in your unit. Owners should also consider having the duct work cleaned at the same time the dryer hose is cleaned in the unit.

Below are a couple of companies that owner’s may contact for pricing to conduct duct and dryer hose/filter cleaning at their own expense:

 

Jaiko Cleaning Services
(613) 225-5145
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
www.jaiko.com

 

Advanced Air Quality
(613) 831-9695
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
www.advancedairquality.ca

 

We thank you for your anticipated cooperation, should you have any questions please feel free to contact the property manager via email.

   

Spring 2016 Newsletter

Our spring newsletter is now available here.

Topics in this newsletter include:
  • Updated Website
  • Smoke-Free
  • Fire Drill
  • Water Alarm Devices
  • Short-Term Rentals
  • Elevators
   

March 2015 Amendment to Rules

The latest version of the rules and regulations with the March 2015 amendment is now posted here.
   

2016 Monthly Fire Alarm Testing Schedule

The schedule for monthly fire alarm testing for 2016 has been posted here.

   

Annual Fire Safety Inspection

Please be advised that Eclipse Enterprises Fire Protection and the Property Manager will be conducting the Annual Fire Safety Inspections on Friday January 29th, 2016.

 

The testing of the alarm systems will commence at 8:30 a.m. and continue throughout the day until 5:00 p.m. Please note that during this time, alarms will be ringing intermittently throughout the building.

 

Access will be required into ALL units to test and or replace each smoke detector/heat sensor during the scheduled time:

 

Between 9:30 a.m. – 5:00 p.m.

 

If you cannot be home during this day we ask that you please provide a key to a trusted neighbour or the property manager for access if your unit lock has been changed and is no longer mastered to the buildings’ emergency access key.

 

The property manager will be on site during these inspections and will access units which have been mastered to the emergency building key. The fire inspection technicians will be escorted into each unit by the property manager.

 

Access is mandatory into each unit to perform testing in order to comply with Ontario Fire Code.

 

We apologize for any inconvenience that this may cause and
thank you for your cooperation.

   

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